Sales and Administrative Assistant

Location: North Dakota Association of Soil Conservation Districts

Lincoln Oakes Nursery

3310 University Drive

Bismarck, ND 58504

Classification: Full Time Hourly with 32 to 40 hours

Salary: Starting pay range based on experience $25.00 to $30.00 with a benefit package

available. Schedule is Monday through Friday with flexibility of work hours. Key

hours of operation are from 7:00a.m. to 4:30p.m.

Reports to: Executive Director

Travel: There will be occasional travel to area meetings and partnership activities.

Summary

This position supports the daily operations of the Executive Director to our local Soil Conservation Districts and Lincoln Oakes Nursery. The North Dakota Association of Soil Conservation operates Lincoln Oakes Nursery on behalf of our 54 county Soil Conservation Districts. Lincoln Oakes Nursey is located on 360 acres where tree seedlings are grown for conservation plantings.

Duties and Responsibilities Lincoln Oakes Nursery

Assist Management Team to ensure inventory numbers are accurately counted and entered into database for sales coordination.

Work professionally with partners and surrounding nurseries.

Process incoming tree orders and supplies for our customers.

Coordinate tree sales for pick-ups or scheduling UPS and FEDEX.

Work with state and federal processing requirements for tree shipments and inspections.

Communicate updates or changes to couriers and maintain records of courier requests.

Work with ongoing sales leads for current and new customers.

Respond timely to customer inquiries; while following up with customers for administrative purposes.

Create and process tree orders in a timely matter, processing requests for rush orders, and reviewing pending orders.

Utilize our sales and inventory software FISHBOWL

Duties and Responsibilities North Dakota Association of Soil Conservation Districts

Coordinating of Area Meetings, Annual Convention, and on-site tours and partner visits.

Develop correspondence to our local Soil Conservation Districts.

Knowledge in federal and state grant development and administration of payment requests.

General accounting knowledge to be used in the development of programs and everyday tasks.

Work with the NDASCD Board of Directors for meeting coordination and correspondence items.

The ability to develop professional documents with Microsoft Office or other platforms.

Attend any meetings relevant to the Association on behalf of the Executive Director.

Participate in the development and long-term goals of the Association that is relevant to our strategic plan.

Working Conditions and License Certification

There will be occasional time in the warehouse communicating to the Nursery Manager during the peak spring season. A valid drivers license is required.

Physical Demands

Must be able to lift 50lbs.

Preferred Qualifications

Work hour flexibility during key peak times.

Applicants work experience must reflect the ability to do the duties and responsibilities outlined in the job description.

Computer literacy and typing skills required.

Must have the ability to multitask.

Strong analytical, organizational, and time management skills.

This is a general overview of the functions and requirements for this position. It does not contain a comprehensive list of activities, duties or responsibilities that are required or list everything the incumbent may encounter for this job. The Executive Director may assign other duties as deemed necessary, and duties, responsibilities and activities may change at any time without notice.

Position is open until filed by qualified candidate.